Scion Executive Search (www.scionexecutivesearch.com) has been retained to conduct the search for a new Grants Administrator for our client, the Gordon and Betty Moore Foundation, in Palo Alto, CA.
Title: Grants Administrator
Reports to: Director of Grants Administration
Location: Palo Alto, CA
Gordon and Betty Moore Foundation
Established in September 2000, the Gordon and Betty Moore Foundation seeks to advance environmental conservation, scientific research, and patient care. The Gordon and Betty Moore Foundation is among the 10 largest foundations in the U.S. and one of the largest private funders of environmental conservation and science in the world.
The Foundation is devoted to the inspirational vision articulated by our founders: “creating positive outcomes for future generations.” This vision guides our mission: to achieve significant, lasting, and measurable results in environmental conservation, science, and patient care—globally and in the San Francisco Bay Area. A set of core values—impact, integrity, disciplined approach, and collaboration—directs our work.
The Foundation carries out its work through the following frameworks:
Programs. The enduring management unit designed to achieve transformational change in a selected field of interest through a portfolio of integrated interventions (initiatives, commitments, grants, and other strategic actions).
Initiatives. Initiatives are built around well-developed strategies for concentrated investments, focused on the long-term and achieving significant impact. Initiatives are characterized by a portfolio approach to grantmaking, and other engagements of the Foundation, to pursue ambitious, large-scale outcomes.
Program grants. The Foundation funds experimentation, focused innovation, and agile response to time-sensitive, high-impact opportunities in its areas of focus.
Gordon and Betty Moore Foundation
Headquartered in Palo Alto, CA
Over $5 billion in assets
Annual Foundation budget of
Three program areas
A San Francisco Bay Area Portfolio that focuses on these same issues locally
For more information, please visit www.moore.org.
The Grants Administration Department oversees the grantmaking process at the Foundation. The Department collaborates with all departments within the Foundation to facilitate the processing of grants including detailed recording of data, monitoring for internal and external compliance, and producing reports for decision-making. Grants Administration, comprised of two additional colleagues, plays an integral and collaborative role in grant submission, negotiation of grant terms, active grant management and closing of grants.
The Grants Administrator is a highly motivated self-starter who can bring the same initiative to a team environment. The individual will maintain data integrity of the Foundation’s grants management system, produce regular and custom management reports, and play a vital role in the management of grantmaking activities throughout the grantmaking lifecycle. The Grants Administrator is also responsible for interfacing with other departments involved in grantmaking activities. This position reports to the Director of Grants Administration.
The Grants Administrator will be responsible for:
Database management, Institutional and Management reporting
· Design, analyze, and produce reports on grant flow, historical trends, grant forecasting, processing performance
· Manage the regular reporting to Board, Leadership, Program Directors, and Program staff to inform decision-making
· Work closely with the GA Director to design and develop new reports useful in the management of grants
· Conduct ongoing audits of the system for data integrity and compliance
· Manage grant coding (e.g. project geography, subject, type of support).
· Assess and recommend enhancement tools to maximize grantmaking efficiency and effectiveness
· Prepare the 990pf grant disclosures
Grants Processing and Monitoring
· Facilitate the rescheduling and/or closure of overdue requirements, payments and other activities
· Collaborate in the review of grant documents for adherence to policies and best business practices
· Facilitate the timely response to data requests from peer organizations and other philanthropic agencies
· Provide grantmaker training to employees
Experience and Education
The candidate will have:
· A Bachelor’s degree
· 7+ years relevant work experience in a not-for-profit or for-profit organization
· Experience managing databases and maintaining data integrity
· Experience producing actionable trend analysis and forecast reporting for leadership and other management audiences
Competencies and Attributes
The ideal candidate also will have the following competencies and attributes:
· Mastery of design and production of management reporting
· Strong quantitative, analytical and data visualization skills to interpret data effectively
· Exceptional Excel and database management skills (experience with GIFTS database is a plus)
· Exceptional ability to synthesize and communicate findings from data analysis to varied audiences both verbally and in writing
· Proven ability to produce high quality deliverables and to manage and prioritize multiple time-sensitive tasks
· Strong customer service orientation while balancing the requirements to adhere to legal requirements and policy
· Flexible and positive approach to problem solving in a collaborative team environment and an ability to work collaboratively with multiple audiences
· Ability to maintain confidentiality and discretion; establish and maintain credibility and trust
· Demonstrated interest in the not-for-profit and/or philanthropic sector (preferred)
Compensation and Benefits
Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.
Interested applicants should send a cover letter and resume by email to: email@example.com.
Please include Grants Administrator in the subject line.
The Gordon and Betty Moore Foundation is an equal opportunity employer. All correspondence will remain confidential.
ABOUT OUR FIRM
Scion Executive Search is a retained executive search firm connecting executive nonprofit leadership to nonprofit organizations and foundations across the country. Born out of the nonprofit sector, we provide expert search strategies and leadership for your organization. Our executive candidates are true agents for change, and we are experts at matching their talents, motivations, and passions to your organization’s mission. Scion Executive Search has led hundreds of successful executive searches. Information about our firm and successes can be found online at www.nonprofitexecutivesearchfirm.com.