General information: The National Organization for Human Services is searching for an Association Manager that will handle the day to day operations of the organization.
Background: The National Organization for Human Services (NOHS) is a professional non-profit membership based organization of students, educators and practitioners in the field of Human Services. The current membership of the organization is over 1,000. NOHS also has six regional organizations throughout the United States. Requirements: Relevant degree and background with demonstrated experience with non-profit or association management.
Expectations
This is a contract (non-employee) position and requires an office space dedicated to the National Organization for Human Services. Responses that do include information regarding office space will not be considered.
Board • Coordinate board travel for the summer / fall meetings including making hotel reservations • Participate in called conference meetings including both teleconference and in person
Conferences • Arrangement of hotel conference contracts including AV, food, room space, blocks • Orders all conference supplies (badges, ribbons, etc) • Suggest conference fees to VP of Conferences and Conference Coordinator • Arrange conference calls with VP of Conferences, Conference Coordinator and committee members • Negotiate transportation discounts for attendees • Call for proposals and coordination of the announcement process in conjunction with Proposal Chair that would be sent to members and posted online both on NOHS website and other related websites • Presenter communications to include acceptance of proposals, scheduling and presenters note • Conference registrations including to include conference registration form online and in print • Creation of the conference schedule (by August 1) to include input from the VP of Conferences and the Conference Coordinator • Assist VP for Professional Development and Education in completion of the necessary paperwork for the Continuing Education Credits • Work with graphic company / person for creation of the Conference Brochure and Program
Credentialing • Work with the Center for Credentialing and Education (CCE) to verify quarterly payments • Work with CCE to send out e-blast to members and post relevant information on the web regarding the HS-BCP process
General office • Mailing address (not a PO Box) • Dedicated phone and fax line • Computer with Microsoft Office products and access to internet • Storage for NOHS files
Financial management • Daily management to include general ledger, deposits, invoicing, bills, receipts and reconciliation of accounts for NOHS and TUA • Handle invoicing and processing payments for sponsors, conference attendance, membership • Balance hotel bills for both summer / fall board meetings and conferences • Negotiate financial contracts and payments with vendors • Process travel reimbursements for board members for summer / fall meetings • Complete 990 for year end with chosen accountant by May 15 • Complete formal audit with the audit firm chosen by the Treasurer • Completion of IRS paperwork required with 501c3 status • Coordination of budget reports in conjunction with Treasurer, President and VP for Conferences
Honor Society • Contact for questions from chapter advisors and others interested in TUA • Processing of new chapters and members for TUA • Purchases materials needed pins, medallions, seals for the certificates
Membership • Member Database including updating, adding and deleting members on a weekly basis for NOHS and its regions • Processing all new and renewal memberships that are mailed to the National Office • Send out membership information as requested • Create mailing list of current members (excluding those that attended the conference) to mail copies of Journal