ESSENTIAL JOB FUNCTIONS Grant Making • Enter and upload incoming grant proposals into database • Review proposals as assigned by Regional Program Director • Communicate with current and potential grant recipients, including responding to inquiries and sending application acknowledgement and decline letters • Draft written summaries of the groups’ purposes and activities • Support translation of program related materials such as non-English portions of the website, as needed • File in database correspondence from groups, photos, reports and other grant-making documents • Support the compilation of grants docket, including: preparing analysis of prospective groups, and researching specific topics related to the region • Send additional application questions to potential grantees • Prepare summaries of final reports for grants awarded as time permits
Grants Administration • Prepare and send contract documents in preparation for payment of awarded grants • Correspond with grantees throughout the payment process and retrieve information regarding contract documents as needed • Ensure operational due diligence (NGO registration and bank information) in preparation for grant payment • Prepare payment letters and send completed payment letters to grantees • Help to maintain accurate information in the database in preparation for the annual audit • Facilitate the payment and receipt of grant funds in a timely manner, including tracking pending payments • Supply all back-up documentation to the Finance sub-team • Assure compliance with Global Fund for Women’s grantmaking policies and procedures
Monitoring • Document data during application and grantee final reporting processes, in support of Learning, Monitoring & Evaluation team • Support the Program Team in collection of reporting from grantees
Outreach/Communications • Support the collection of region-specific information for various requests
ORGANIZATIONAL RELATIONSHIPS Internal Relationships This position reports to the Program Officer for Grants Operations and has daily working relationships with the Program Team and other staff.
External Relationship Contact with outside grantees, vendors, advisors, consultants, and the general public.
KNOWLEDGE, SKILLS, AND ABILITIES Required • Knowledge of women’s rights • Knowledge of global economic, political, social and cultural trends • Good working knowledge of global geography • Strong attention to detail, organizational skills and ability to multi-task • Strong oral and written communication skills • Demonstrate sensitivity and appreciation for diverse viewpoints and different communication styles in a politically and culturally diverse environment. • Ability to work in a diverse, fast-paced environment, exhibiting flexibility • Strong interpersonal skills with the ability to develop solid working relationships • Ability to work independently and as part of a team • Strong skills in a Macintosh and/or PC environment, and in using MS Office and database programs
Preferred • Knowledge of Asia and the Pacific through academic studies, or working or living experience • A working knowledge of grants administration and an understanding of financial information • Additional oral and written proficiency in a second language such as French, Arabic, Russian, Spanish or Portuguese is strongly preferred. • Familiarity with the international non-profit sector
EDUCATION AND EXPERIENCE • Bachelor’s degree in a Social Science field or equivalent • Minimum two years work experience • General exposure to the non-profit sector • Experience in working in a diverse, team-oriented, and fast-paced environment
START DATE AND COMPENSATION The projected start date for this position is December/January. The Program Associate, Grants Operations position is a full-time. Salary will be commensurate with experience. The Global Fund for Women offers 100% employer paid premium medical, dental, vision, chiropractic, and acupuncture insurance; an excellent paid leave package; a generous retirement plan; a professional development stipend; and other benefits.
APPLICATION PROCESS Applications and all supporting documents will be received until position is filled. To submit your application materials, please visit our website: http://www.globalfundforwomen.org/who-we-are/job-opportunities. All pages of the application should be typed and should include the following: • Cover letter, with the applicant’s current contact information • Resume, including references with contact information
NO PHONE CALLS PLEASE! Please note: due to the volume of applications we receive, we will not process incomplete applications.
The Global Fund for Women is committed to working globally and addressing inequities. In line with this global lens, it is our policy to actively seek a diverse pool of candidates, from a variety of backgrounds, who are committed to the mission and vision of the Global Fund.