The Lucile Packard Foundation for Children's Health invites applications for the position of Executive Assistant.
Established in 1996, the Foundation is a 501(c)(3) public charity whose mission is to elevate the priority of children’s health and increase the quality and accessibility of children’s health care through leadership and direct investment. The Foundation fundraises for research, training, and patient care at Lucile Packard Children’s Hospital and for pediatric and obstetric programs at the Stanford University School of Medicine. The Foundation also supports communications, advocacy, and health care system development to elevate the priority of children's health in California and enhance opportunities for children in the state to achieve optimal health outcomes.
The Executive Assistant will support three senior leaders in the development department, the Senior Vice President & Campaign Director, the Senior Vice President of Development and Administration and the Associate Vice President, Children’s Fund. This will require a quick understanding of his/her supervisors' work styles and preferences. Good judgment will be necessary to organize assignments and to obtain and correlate information from a wide variety of sources. The Executive Assistant must be able to act in an independent and anticipatory manner, completing numerous routine and detailed activities on a regular basis while proactively assisting with his/her supervisors' planned and emergent activities.
The Executive Assistant will work closely with Foundation, hospital, and university staff, exercising discretion on highly confidential and sensitive information; plan efficient use of supervisors' time including meeting scheduling and management of multiple calendars; compile and analyze data from a variety of sources and organize data into proper formation to serve as background for meetings, reports, and solicitations; create extensive PowerPoint presentations for all board, committee, and development meetings; prepare expense reports and monitor the department budget; proofread, format and edit internal and external correspondence including performing mail merges in Word and Outlook; draft confidential prospect backgrounds and other documents requiring research. The Executive Assistant will also maintain extensive hard copy and electronic filing systems; run reports from the Foundation's donor database; manage the department iPad, laptop, projector and conference call line; make arrangements for meetings by coordinating calendars of staff members, arranging for locations, catering, confirmations and other details; organize light travel for team, and use e-mail for correspondence. The Executive Assistant must function as a member of a team by working closely with and serving as backup for the Major Gifts Development Assistant and Executive Assistant to the CEO, accepting additional responsibilities and assisting others throughout the foundation as needed.
Required Experience, Skills, and Abilities
The successful candidate will be a college graduate and have several years of relevant experience. Preference will be given to candidates with previous experience in a senior executive support position. Advanced proficiency of personal computers is required including significant experience preparing PowerPoint presentations, Excel spreadsheets, and managing data on an iPad. InDesign and Photoshop experience is a plus. Must be willing to be trained on fundraising software (Raiser's Edge). The successful candidate will have excellent verbal and written communications skills including the ability to proofread own and others’ written materials. In addition, he/she should be able to compose original professional correspondence. Demonstrated ability to produce error free work when performing a variety of work functions such as typing, text editing, data entry, file management, and calculations.
Outstanding organizational skills, including ability to prioritize competing tasks, track deadlines and manage multiple activities/projects at the same time. Demonstrated ability to coordinate a number of projects requiring close timeline management, getting things done through others and independently. Willingness to be supportive and flexible is required.
The successful candidate will be able to exercise good judgment in handling confidential and sensitive information and use discretion in communication with others. He/she should bring high energy, with the ability to take initiative when needed, and the capability to work with minimum supervision. These qualities must be balanced by a willingness to ask questions to clarify assignments and a willingness to seek and accept supervisors' guidance in an appropriate manner. Demonstrated ability to represent the Foundation professionally to donors and staff through excellent communications skills, both written and oral.
The successful candidate will have a genuine interest in children and their health. Knowledge of and interest in fundraising in a nonprofit setting would be helpful.
How to Apply
Apply online by submitting a cover letter and resume. Please explain in the cover letter why you want to work for the Lucile Packard Foundation for Children’s Health.
Lucile Packard Foundation for Children's Health
400 Hamilton Avenue, Suite 340
Palo Alto, California 94301
The Lucile Packard Foundation for Children's Health hires staff without regard to race, ethnicity, religion, national origin, age, gender, sexual orientation, marital status, or disability.