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Program Assitant

Summer Search | New York City NY 10004 USA | Full Time | Posted: 11/29/2012

Job Descriptiontop

The Impact Summer Search Makes:
Summer Search has a proven program model where 99% of our high school students graduate from High School compared to 50% of their low-income peers. 93% of Summer Search students go on to college, and while 11% of low-income students will earn a college degree nationwide, 85% of Summer Search college students are on track to graduate and earn their degree. Becoming part of the Summer Search team means making a difference in the lives of young people.

Our Values:
•Pursue Excellence
•Dare to Lead
•Actively connect and collaborate
•Be curious and listen with empathy
•Be authentic at all times
•Say thank you seven times
•Laugh and celebrate success
•Take care of ourselves

Job Summary
The Program Assistant is a key supporter of the Summer Search New York City team, managing office operations and providing essential program support. The key responsibilities include office administration, event planning support, and a wide variety of project support. This role is integral to running a strong program function. There are opportunities for growth into Program Associate role, through immediate exposure to directly serving a reduced caseload of students. This is a great opportunity to be part of a thriving team, develop strong office administrative skills and grow with an organization committed to improving the life prospects of low-income youth and the communities around them.

Essential Functions

Administrative and Communication Support
•Manages day-to-day activities and communication.
•Answers the general phone line, directs calls and takes messages.
•Greets office visitors and directs them as appropriate.
•Oversees incoming and outgoing mail.
•Maintains office equipment, supplies and space including requesting technicians, coordinating IT support.
•Manages presentation, organization of office and inventory of office.
•Oversees program email blasts and website updates.

Program Support
•Creates student communications including mailings, emails, and phone reminders.
•Maintains and tracks student trip equipment orders and inventory.
•Supports with booking student travel.
•Enters student data in support of mentors and program staff.

Event and Project Support
•Provides assistance in coordinating staff and student events and meetings including communications, venue prep, catering, and conference calls.
•Assists with various projects on an as needed basis.

Direct Student Support
•Builds individualized relationships with 5-10 students based on Summer Search’s mentoring model to support students through the program, and ultimately toward college graduation and service based leadership.

Qualifications
•Bachelor’s degree
•Previous work experience working with youth and in an office setting
•Excellent organizational and project management skills
•Self-starter who is comfortable in a close-knit team oriented setting
•Flexibility and eagerness to learn and work on different tasks as needed
•Demonstrated proficiency in interpersonal, oral, and written communication skills
•Ability to maintain confidentiality regarding our students and organization
•Strong command of Microsoft Office applications (Word, Outlook and Excel) and familiarity with database operations
•Sense of humor

Our Benefits
Summer Search is committed to creating an environment that is supportive of learning, growth and staff development. Our investment in staff includes:
•Individual, local, regional and national training
•Development leaders from within the organization
•Weekly individual meetings with your supervisor focused on professional and personal growth
•Culture that supports staff well-being and holistic self-care
•Local and national events to build strong relationships and connection to the national organization as a whole
•Competitive salary commensurate with experience
•Medical, dental, vision, FSA, life and disability insurance
•401 (K) Plan and employer matching program after 6 months of employment
•Generous paid vacation days, sick days, and holiday

Minimum Physical Requirements
•Prolonged sitting and working in front of the computer.
•May require some local traveling and working on weekends and evenings.

How to Apply

To apply, please attach your resume with a cover letter that speaks to why you are applying to Summer Search. Include in your letter your track record of performance, your desire to learn, and your ability to overcome challenges. Send your application to Lauren Massell at newyorkhire@summersearch.org. No phone calls or in-person drop-ins please.

Please follow these directions for your resume and cover letter:
•Save documents as two separate Adobe pdfs
•Follow this naming device: LastName_FirstName_Mo/Day/Yr_ProgramAssistant_documenttype
i.e. Massell_Lauren_4/27/12_ProgramAssistant_resume

Summer Search is committed to equal opportunity employment.

Job Detailstop

Location New York City, NY, 10004, United States
Categories Education, Youth Services
Function Administrative Support/Clerical
Pref Degree Bachelors

Location Maptop

Contact Informationtop

Contact Name Lauren Massell
How to apply Applications are no longer accepted for this job posting.
Primary Fax (212) 248-7408
Url http://www.summersearch.org/locations/newyorkcity/