Operations / Logistics Assistant

Overview:
SEIU
Washington, D.C.
Job Title: Operations / Logistics Assistant Grade: PS-1


Purpose:

The person is responsible for assisting the Deputy Director of Operation with the financial and logistics functions of the LAJ Department which include budget monitoring, and coordinating logistical needs for the Building Organization Leadership Development Center and Member Leadership Development trainings.


PRIMARY RESPONSIBILITIES: (Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)


Arranges travel logistics including, but not limited to flights, car rentals, hotel accommodations and long term housing, makes any changes necessary, confirms that individuals or groups have completed travel or arrived at destinations, and alerts manager or his or her designee of any potential or realized problems.

Provides logistical assistance on associated with production of materials for large and small scale conferences, trainings and other meetings.

Assists with the Identification and adoption of best practices to increase effectiveness and efficiency of LAJ Operations.

Tracks budget to actual spending and provide reporting on a monthly basis as well on an ad hoc basis, related to BOLD Center & MLDP expenditures.

Works autonomously to plan and execute BOLD Center and MLDP trainings with the Deputy Directors, including agenda, preparing materials, workshops, and arranging all aspects of lodging, catering and room set up.

Maintain operations systems for Lost Timers payments. Recommends and implements process changes.

Provide Deputy Director and staff with proactive assessment and planning to maintain and improve financial tracking infrastructure. Serves as a liaison to Accounting, Meeting and Travel and other departments to assist staff, and faculty with resolving problems.

Responsible for budget management, including oversight of established systems and assists in preparation of the annual budget.
Creates reports for the Deputy Director and other staff as needed including comparative analysis of work with locals, budget projections and other analysis necessary to ensure that the departmental spending and expenses remain within established budgetary allotments.

Contacts:

Include SEIU field and headquarters staff and leaders, Local Union.

Direction and Decision Making:

This position reports to the LAJ Department Deputy Director and the incumbent works under general supervision.

Minimum Qualifications:

Bachelors degree from an accredited college or university; and at least three (3) years of related work experience with a minimum of one (1) year of experience with campaign and field logistics, budgets, operations, meeting planning, database development; and familiarity specifically with field based operations and campaigns and/or a combination of education and experience that demonstrates the knowledge, skills and abilities listed below. Previous campaign coordination experience preferred; and skilled in the use of accounting software is recommended.

Equivalency:
High School diploma or GED; and five (5) years of experience in campaign and field logistics operations, budgets, meeting planning, database development; and familiarity specifically with field based operations and campaigns.

Or, a combination of education and experience that would provide for the following knowledge, skills and abilities:

Commitment to promoting SEIU’s goals

Proven ability to exercise sound judgment and discretion

Skills in planning, organizing and executing small and large scale meetings, trainings and other events on short notice, including agendas and workshops within an established budget

Knowledge of computerized database programs and financial analysis

Ability to use databases to track and process field based expenses, travel, lodging records, assignments and personal information

Demonstrated ability to lead a team in order to complete projects
Advanced and demonstrated skills in the use of computers to include Microsoft Office suite (e.g. Access and Excel), databases, spreadsheets, and Internet research;

Ability to pay attention to the minute details of a project or task; above average organizational skills

Ability to adapt to changing situations on a daily basis

Demonstrated ability to be diplomatic, taking a professional approach to problem solving while thinking independently and creatively

Ability to communicate effectively, both orally and in writing




TESTS/CERTIFICATION
Microsoft Word, PowerPoint, Excel (Intermediate)
Physical Requirements:
Work is generally performed in an office setting. Extended hours and travel required.

Probationary Period:
36 Weeks

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