POSITION OPENING: EXECUTIVE ASSISTANT
URI is a global grassroots interfaith network that cultivates peace and justice by engaging people to bridge religious and cultural differences and work together for the good of their communities and the world. Founded in 2000 to promote enduring, daily interfaith cooperation, to end religiously motivated violence and to create cultures of peace, justice and healing for the Earth and all living beings, URI implements its mission through local and global initiatives that build the capacity of our member groups and organizations to engage in community action such as conflict resolution and reconciliation, environmental sustainability, education, women's and youth programs, and advocacy for human rights. URI is currently comprised of over 560 member groups called Cooperation Circles (CCs) based in 83 countries around the world impacting well over 2.6 million people. Headquartered in San Francisco's Presidio, URI has a staff of 13 in San Francisco, one in Buenos Aires and one in the U.K. as well as 16 regional coordinators and several program associates who anchor URI's work in eight regions. Our 2013 budget is $3.1 million.
For more information, visit www.uri.org.
This position requires an experienced professional who is passionate about the mission of United Religions Initiative and her/his important role in the organization as an Executive Assistant. Required is a person who is experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with limited supervision. This person is a multi-faceted team-player in terms of assisting the Associate Executive Director with special projects coordination with the development and/or communications department. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs. The ability to interact with staff (at all levels) and URI members in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
This position reports directly to URI's Associate Executive Director. The position provides executive administrative support and assistance to the Associate Executive Director.
• Organize and expedite the flow of work through the Associate Executive Director's office.
• Initiate follow-up action.
• Maintain the Associate Executive Director's calendar, coordinate this calendar with the Executive Director's calendar and communicate schedule with other staff as needed.
• Prepare correspondence for the Associate Executive Director, compiling needed information and developing appropriate formats as required.
• Proofread, edit, and as required, prepare final drafts of various documents generated by the Associate Executive Director and others in the organization. Establish and maintain the Associate Executive Director's files (paper and electronic).
• Assist in maintaining a tickler file on follow-up steps needed with clients, donors, prospective donors, grantees and community leaders.
• Sort and screen incoming mail as needed, and answer and screen all incoming inquiries.
• Provide general administrative support to the office, working closely with the Office Manager to provide conference call support, and stepping in to support other directors when need arises and time permits.
• Compile expense reports.
• Arrange appointments, meetings and travel for the Associate Executive Director.
• Coordinate, organize, and take minutes as needed at meetings.
• Maintain the Associate Executive Director's contact database.
• Assist, as needed, with projects, dinners, social functions and activities to promote URI and improve donor relations, occasionally requiring some local travel.
• Develop and prepare presentations, PowerPoint, and reports, including necessary supporting documentation and information.
• College degree (BA or BS) required.
• Preferred is experience as an assistant to a member of a nonprofit executive leader, or similarly responsible position.
The successful candidate will have a genuine interest in URI, interfaith cooperation and peacebuilding.
• Comfort with and aptitude for learning new technology systems.
• Required knowledge of business English and ability to draft routine correspondence independently; basic business math skills; modern office methods, practices, and procedures; filing systems; and report writing.
• Bilingual Spanish and ability to translate documents between English and Spanish is a plus.
• Knowledge of and interest in fundraising in a nonprofit setting would be helpful.
• Demonstrated ability to represent URI professionally to donors and staff through excellent communications skills, both written and oral.
• High proficiency in Microsoft Office Suite, databases such as Raisers Edge or Salesforce, and Internet-based research.
• Excellent verbal and written communication skills, with a proven ability to edit and proofread.
• Ability and desire to work in a team environment and with diverse groups of people.
Willingness to assist wherever needed.
• Proven ability to take initiative and proactively seek solutions and improvements.
• Exceptional interpersonal skills, a solid sense of hospitality, and the ability to establish and maintain effective and appropriate working relationships with staff, volunteers, trustees, the general public, and outside organizations.
• Proven ability to organize, use good judgment, problem-solve, prioritize and meet deadlines in a fast paced environment.
• Requires considerable initiative and ability to analyze, organize, and carry out projects with accuracy and minimal instruction.
• Must be able to make independent and sound work decisions in accordance with rules, regulations, and institutional policies and procedures. This must be balanced by a willingness to ask questions to clarify assignments and a willingness to seek and accept supervisors' guidance in an appropriate manner.
• Ability to approach situations and challenges with flexibility and a sense of humor.
• Ability to project-manage and think independently within given parameters.
• Ability to maintain confidentiality of extremely sensitive and private data.
START DATE: January 15, 2013
SALARY: Competitive salary, commensurate with experience. This is a full time exempt position.
BENEFITS: Full medical, dental, vision and chiropractic immediately; voluntary flexible spending account (FSA); paid vacation plus 12 paid holidays. Matching 403b after one year of service.
TO APPLY: Please send a resume and cover letter explaining why you are interested in the position, three relevant writing samples (brief) that show a range of work and a list of three references with contact information (telephone and email addresses): firstname.lastname@example.org. No calls, please.
NOTE: Candidates must be local to the SF/Bay Area. URI does not pay for relocation expenses.
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URI is an Equal Opportunity Employer. It is our policy to provide equal opportunity to all employees, applicants and program beneficiaries. URI does not discriminate against any person because of race, creed, color, religion, sex, sexual orientation, national origin, disability, age, political affiliation or citizenship. All qualified applicants, including minorities and women, are encouraged to apply.