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Development Assistant

Lucile Packard Foundation for Children's Health | Palo Alto CA 94301 USA | Full Time | Posted: 12/21/2012

Job Descriptiontop

The Lucile Packard Foundation for Children's Health invites applications for the position of Development Assistant.

Established in 1996, the Foundation is a 501(c)(3) public charity whose mission is to elevate the priority of children’s health and increase the quality and accessibility of children’s health care through leadership and direct investment. The Foundation fundraises for research, training, and patient care at Lucile Packard Children’s Hospital and for pediatric and obstetric programs at the Stanford University School of Medicine. The Foundation also supports communications, advocacy, and health care system development to elevate the priority of children's health in California and enhance opportunities for children in the state to achieve optimal health outcomes.

Position Summary

The Development Assistant provides administrative support to and reports to five Major Gifts Officers. Primary responsibilities will include creating lists and reports from the Foundation database, drafting of letters and communications, scheduling meetings and/or Hospital tours, assisting with mailings, filing, and performing background research. This will require a quick understanding of his/her supervisors’ work styles and preferences and the ability to handle a number of projects concurrently. The Development Assistant must be resourceful and able to act in an independent and anticipatory manner, completing numerous routine and detailed activities on a regular basis while proactively assisting with his/her supervisors’ planned and emergent activities.

Essential Duties

The Development Assistant will draft correspondence, briefings, presentations, and research reports, as well as be responsible for compiling and organizing information from a variety of sources into proper formation to serve as background for meetings, reports, and solicitations. The Development Assistant will work closely, often through e-mail, with Foundation, Hospital, and University staff, exercising discretion on highly confidential and sensitive information.

The Development Assistant will be the major gifts team lead with the Foundation database and will be required to create lists and reports from the database to develop, organize, and maintain lists of donors and prospects. The Development Assistant will also run financial and constituent reports from the Foundation’s donor database and update and create constituent records in the Raiser’s Edge database with new prospect information or to reflect recent donor meetings or gift discussions.

The Development Assistant will be responsible for the administrative needs of the major gifts team, including scheduling meetings and Hospital tours, completing expense reports, and formatting and mailing letters and proposals. The Development Assistant will also photocopy correspondence, maintain filing systems and make arrangements for meetings by coordinating calendars of staff members, arranging for locations, catering, and other details.

Lastly, the Development Assistant must function as a member of a team by accepting additional responsibilities and assisting other Foundation support staff as needed.

Required Experience, Skills, and Abilities

The successful candidate will have a college degree or equivalent experience and will have excellent support staff skills, including exceptional communication and interpersonal skills. A thorough knowledge of personal computers is required. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook are essential. The successful candidate must be willing to be trained in mail merges and on fundraising database software (Raiser’s Edge). Prior experience in Raiser’s Edge or other database software is preferred. A demonstrated ability to produce error free work when performing a variety of work functions such as typing, proof reading, data entry, file management, and calculations is required. Additionally, a willingness to work some evenings and be flexible with hours as required by the position is necessary.

The successful candidate must be able to respond to the program’s and supervisors’ workflow and adjust to changing projects and priorities. Attention to detail and the ability to handle multiple projects simultaneously in a fast-paced and busy environment are required. Exceptional organizational ability, and a demonstrated ability to coordinate a number of projects requiring close timeline management, getting things done through others and independently, is required.

The successful candidate will show good judgment, high energy, a positive attitude, the ability to take initiative and work independently when needed, and the capability to work with minimal supervision. These qualities must be balanced by a willingness to ask questions to clarify assignments and a willingness to seek and accept supervisors’ guidance in an appropriate manner. The successful candidate will demonstrate the ability to work with a variety of people and personalities and to represent the Foundation professionally to donors and staff through excellent communications skills, both written and oral.

The successful candidate will show a genuine interest in fundraising in a nonprofit setting. Prior experience in development a plus.

Salary and Benefits

The Foundation offers a competitive salary based on experience and a generous benefits program.

How to Apply

Apply online by submitting a thoughtful cover letter and resume. Please specify in the cover letter why you want to work at the Lucile Packard Foundation for Children’s Health.

Lucile Packard Foundation for Children's Health
400 Hamilton Avenue, Suite 340
Palo Alto, California 94301
Fax (650) 498-7738

The Lucile Packard Foundation for Children’s Health hires staff without regard to race, color, creed, religion, gender, sex, national origin or ancestry, medical conditions including genetic characteristics, marital status, registered domestic partner status, or sexual orientation.

Job Detailstop

Location Palo Alto, CA, 94301, United States
Categories Foundation/Grant-making/Philanthropy/Volunteerism
Function Administrative Support/Clerical
Pref Degree Bachelors

Location Maptop

Contact Informationtop

Contact Name Meg Kau
How to apply Applications are no longer accepted for this job posting.
Primary Fax 650-498-7738