Vanguard Charitable, one of the nation's largest charities, is seeking a Marketing Project Administrator.

SUMMARY:
Responsible for managing marketing projects centered on product changes and enhancements, generating prospect awareness, and improving the client experience. This position will be a key liaison between Marketing and all other departments in the business to ensure that projects are developed and managed from initiation through to completion.

RESPONSIBILITIES:
Project Administration
 Work with management to coordinate, schedule and deliver marketing initiatives. Identify and organize internal and external resources needed for each project. Conduct meetings and presentations with project clients, management team, and/or department, as needed.
 Lead kick-off meetings with full team and buy-in sessions among internal team members. Coordinate day-to-day work with outside agencies if applicable.
 Responsible for all aspects of project management- create plans & monitor status, communicate & resolve issues timely, project documentation, schedule meetings, manage within budget and technology dependencies.
 Ensures that all projects/collateral are managed to the stated budget.

Product Development Support
 Coordinates the internal and external execution of onboarding Corporate Services clients.
 Manage all collateral relating to Corporate Services. Work with sales and Data Analyst to identify new collateral needs (ex. specific offer sheets) and with Marketing Operations resources to develop the pieces. When necessary, collaborate with the Marketing Operations Team Leader and Vanguard to create larger pieces.

Marketing Planning
 Support Product Development Senior Manager and Marketing Operations Team Leader with establishing the marketing plan for each calendar year.
 Support the budget process by identifying budget needs

Communications & Events
 Manage the communications related to interdepartmental projects by working with subject matter experts and relevant management teams.
 Responsible for the leadership and coordination of all Vanguard Charitable events which include creating and following the event budget, managing all vendor relationships, creating and implementing communications, managing all logistics, and creating and leading an internal event planning team.

Other
 Support Phone Ready Reserves as requested
 Support Marketing Operations as requested
 Participates in special projects and performs other duties as assigned

Vanguard Charitable is not offering employment-based sponsorship for this position. Additionally, employment is contingent on a successful drug-screening result.

Please submit cover letter, resume and salary requirement to jobs@vanguardcharitable.org.