Gifts and Operations Manager

Paideia School
Development Office

Paideia School seeks a Gifts and Operations Manager to maintain, support, and develop the organization’s Raiser’s Edge database and coordinate financial reports with the school’s business office. This position requires a well-organized, detail oriented database specialist with a deep understanding of relational database concepts and management, and how to maximize Raiser’s Edge. It is an opportunity to be the Development Office’s database expert, to create a platform for expanding donor support and improving donor communication, and to learn the full breadth of the fundraising operations at an independent school. The successful candidate must be able to navigate an energetic environment, build systems, and work collaboratively with the development, finance and technology teams, as well as colleagues across campus.

The Gifts and Operations Manager plays a critical role in Paideia School’s development efforts. The Gifts and Operations Manager reports to the Director of Development and works closely with the development staff as well as members of the school’s greater staff. Overall responsibilities include maintenance of the Raiser’s Edge database as well as donor and prospect files, gifts and acknowledgement processing, producing system reports, and some general office support. In addition, this position provides support to volunteer groups as assigned, assists with events, mailings and other activities as assigned by the Director of Development.

Specific tasks include but are not limited to the following:

• Manage and maintain the donor database
• Process donor contributions
• Produce and mail acknowledgement letters
• Work closely with the business office to reconcile donor gifts on a monthly basis
• Produce and provide necessary reports for the audit
• Assist in the creation and updates of database policies and procedures
• Design and execute new Crystal Reports as needed
• Manage and maintain individual, foundation, and corporation records
• Generate reports and provide mailing lists/label
• Assist with various aspects of solicitations and bulk mailing
• Assist in the production and distribution of development office publications
• Assist volunteer groups/committees as directed by the Director of Development
• Participate, as part of the development staff, in the planning and implementation of development strategies and activities and in the creation and execution of annual development plans
• Attend and assist with development events throughout the year
• Assist the Director of Development with other duties as assigned

The Gifts and Operations Manager may be required to work occasional hours during the evenings and on weekends. Additional employment policies and requirements are found in the Paideia School/Faculty Handbook.


Requirements:

The Gifts and Operations Manager must be able to work independently but also collaboratively with the development office staff and Paideia School community. The general requirements for this position include but are not limited to the following:

• Minimum of three years of general office experience
• Demonstrated understanding of relational database concepts, including proficiency in Raiser’s Edge and Microsoft Office
• Demonstrated proficiency in Crystal Reports
• Demonstrated financial and technical aptitude
• Demonstrated ability to exercise good judgment, diplomacy, confidentiality and sensitivity to a range of constituents
• Ability to manage multiple tasks, to be flexible and to prioritize to meet deadlines
• Strong verbal and written communication skills
• Ability to think critically, strategically and creatively while maintaining attention to detail
• Good interpersonal skills to interact with a broad range of donors, volunteers, parents, students, alumni, teachers, staff and the general public