Executive Assistant to the Executive Director
The Alameda County Community Food Bank, a 501(c) 3 non-profit organization, is seeking an experienced Executive Assistant to serve as top level administrative support to the Executive Director and the Food Bank’s executive team. The right person will also enjoy serving as liaison to the Board of Directors and find meaning in
proactively moving the work of the Food Bank forward through self-initiated problem solving.
The Executive Assistant will support the senior management team, board and board committees by arranging and preparing materials for meetings and events, taking minutes, preparing reports and tracking projects and events to ensure their accurate and timely completion. Reporting to the Executive Director, this individual will work closely to coordinate calendars and make certain to be fully prepared for meetings and presentations as they arise. The Executive Assistant is an adept team player and must be able to independently prioritize a variety of duties, with
minimum supervision. Success in this position depends on the ability to employ tact, intelligence, and strong interpersonal and organizational skills to achieve the Agency’s goals. A good sense of humor and engagement is a real plus.
Independent and self-motivated work habits, proactive problem solving skills and research capabilities that will result in solutions and planning for next steps
High degree of organizational ability to coordinate multiple projects with competing priorities
High level customer service experience and skill
Prior supervisory experience
Attention to detail to ensure correspondence, data, meeting minutes are complete and accurate
Ability to type 50 wpm with a minimum of errors
MSOffice Suite, including Word, PowerPoint, Excel and Outlook, any other database programs a plus
Experience taking meeting minutes at a management level or above; Roberts/Robertas Rules desirable
Demonstrated ability to perform administrative functions in an accurate, organized and discreet manner
Ability and interest in working with people of varied educational, ethnic, age and socioeconomic backgrounds
Own car and valid California driver’s license with good driving record to run errands
Experience with other Bay Area nonprofits is a real plus.
Established in 1985, the Alameda County Community Food Bank is a fast-growing, multi-faceted organization at the forefront of hunger‐relief efforts in the Bay Area. This year, the Food Bank will distribute more than 24 million
pounds of food through an extensive network of 275 food pantries, soup kitchens and other community partner organizations – as well as our own innovative programs to address the needs of underserved neighborhoods. One of the Bay Area’s preeminent nonprofit organizations, the Food Bank serves 1 in 6 Alameda County residents and employs a program-based approach toward eradicating hunger. Major initiatives include food sourcing and distribution, dynamic nutrition education programs, an extensive food stamp outreach program, and a robust advocacy program that promotes and protects anti-poverty policies with local, state and federal legislators.
The Food Bank has been awarded Charity Navigator’s highest rating – 4-stars – for five consecutive years.
This is a non-exempt position with a competitive salary. We offer an outstanding benefit package to include medical, dental, supplemental insurances, a matching 403(b), EAP and FSA as well as vacation, sick and holiday pay.
If you meet these qualifications, please apply electronically by sending your resume with cover letter and salary
Executive Assistant: firstname.lastname@example.org