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2010 Meeting and Events Coordinator |Asian Americans/Pacific Islanders in Philanthropy |San Francisco CA 94108 USA |Full Time

Job Description: go top

2010 Meeting and Events Coordinator

Organization Description:
Founded in 1990, Asian Americans/Pacific Islanders in Philanthropy (AAPIP) is a national membership and advocacy organization dedicated to improving Asian American/Pacific Islander (AAPI) communities through philanthropy. AAPIP also seeks to advance traditional philanthropy by making it more inclusive, just, equitable, and accountable. AAPIP members include foundations, staff and trustees of grantmaking organizations, and nonprofit organizations in eight regional chapters in the United States. AAPIP engages AAPI communities and philanthropy to address unmet needs; serves as a resource for and about AAPI communities; supports and facilitates giving by and to AAPI communities; and incubates new ideas and approaches for social justice philanthropy.

Summary:
Located in the San Francisco national office, the 2010 Meeting and Events Coordinator directly reports to the Director, Philanthropic Advocacy and is responsible for coordinating in the: 1) standardizing systems and protocols for all meetings and events 2) end to end management and ownership of all program elements in order to create positive meeting and event experiences that meets meeting or event goals for all stakeholders. This is a one-year staff position with full benefits.

Essential Duties & Responsibilities include the following. Other duties may be assigned:

Coordinate the development, implementation and maintenance of systems and protocols for planning meeting and events. Coordinate the preparation and management of work plan aligned with meeting purpose, programmatic considerations/needs, and audience on a proactive and timely basis.

Coordinate the development and management of timeline, budget/pro-forma, and group reporting within established requirements.

Coordinate the maintenance of financial accountability for programs including adherence to standard terms and conditions of vendor/consultant contract, and billing guidelines.

Act as the on-site point person for assigned programs.

Provide complete and accurate program feedback to all stakeholders through summary and distribution of program debrief notes.

Create and maintain meeting profiles for assigned programs.

Coordinate the negotiation and management of vendor contracts related to a particular event, including, air, hotel ensuring best available pricing and timely payment to vendors.

Manage supplier partners and internal support areas to ensure quality and timely delivery of services.

Coordinate meeting/event related travel

Essential Skills and Qualifications:

Demonstrated ability to manage and coordinate successful events and meetings as evidenced by a minimum of 2 years experience as a meeting and event planner.

Demonstrated ability to ensure that meeting and event activities are planned and implemented consistent with mission, vision and values of the organization.

Demonstrated ability to interact effectively with all levels of the organization and with external vendors, suppliers and others.

Demonstrated ability to develop and monitor meeting and event budgets.

Demonstrated ability to effectively communicate orally and in writing and to represent the organization to internal and external audiences.

Demonstrated ability to solve practical problems and deal with a variety of concrete variables.

Demonstrated ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Demonstrated ability to manage multiple tasks and priorities to conclusion.

Demonstrated ability to effectively resolve problems that balance multiple needs and interests.

Demonstrated ability to use sound and accurate judgment.

Demonstrated ability to maintain a work pace appropriate to workload.

Demonstrated ability to view every action and decision in terms of organization and constituent impact and to understand and anticipate organization and constituent needs.

Demonstrated ability to obtain desired work results without direct authority in working with peers, consultants, vendors and others.

Demonstrated ability to complete objectives and projects with periodic review by supervisor at key milestones.

Intermediate proficiency with MS Office applications.

Education/Experience:

Bachelors degree from an accredited four-year college or university.

Minimum 2 years experience as a meeting and events, preferably in a philanthropic or affinity organization.
Certificates, Licenses, Registrations: None

Work Environment:
Work environment characteristics are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works primarily in an office environment. Position requires extended periods of sitting and working at a computer. Position also requires travel up to 15% of time on the job.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position requires extended periods of sitting and working at a computer. Position requires clear vision at 20 inches or less and ability to adjust focus. Position requires occasional lifting of up to 25 pounds.

To apply, email a resume and cover letter to aapip@aapip.org, Attn: Human Resources.

Job Details: go top

Categories:	Foundation/Grant-making/Philanthropy/Volunteerism
Pay:	35,000.00 - 40,000.00/Yearly
Travel Required:	20% of the time
Experience Required:	2 yrs
Preferred Degree:	Bachelors

Locations: go top

City	State	Postal  Code	Country
San Francisco	CA	94108	USA

Contact Information: go top

Contact Name:	AAPIP Human Resources
Fax:	4152732765
Website:	http://www.aapip.org
Job Code:	29694